Our life depends on how effectively we manage our time. It determines our style of working. Efficient time management can help us go a long way and reduces the time we waste on unnecessary things or pending tasks.
I shared tips and tricks of time management from the most successful people. Here are a few other tips for you if you’re still having a hard time managing everything around. Some of the tips are fairly easy to adopt but can bring great changes to your lifestyle.
Spend your morning on the most important tasks.
You’re most refreshed and active in the morning. So you should start your day with the most important tasks with full concentration. Waking up early can also be beneficial as it is very quiet and calm for you to fully give your time and efforts to a particular task.
Don’t get hung up on small details
When you’re handling a big project or completing a big assignment, it is important to do it correctly. But that doesn’t mean you should hold onto small things that aren’t going right. Most of the time those things don’t affect the overall performance. It’s better to avoid spending an unnecessary amount of time on small things that aren’t even going to matter in the future.
Make the most of your commute/ waiting time
If you have a long commute or you’re waiting in line somewhere, make sure you utilize that time to the most. Read, check your emails, Catch up with daily news, listen to audiobooks or podcasts, check your social media for any important updates, or just reflect on your day. Turn that boring or frustrating waiting time into something productive and useful.
Organize your email
This is one of the most basic tips that can go a long way. If you’re using Gmail, you can label your emails according to your usage. Give a common label to people you frequently get emails from, make a set format for your emails if you use the same format for most of your conversations, to save time. Unsubscribe from unnecessary newsletters and mark suspicious emails as spam. This will help you to get to important emails straightaway instead of scrolling all the way to find them. If you’re using other email services, try switching to Gmail, your emails will get imported without any loss of information.
Use a calendar/ online calendar
Online calendars are a huge help to people with a busy schedule and multiple devices. You can access your calendar from any device whenever you want, to help you be on track. You can even combine your and someone else’s calendar, in some services, to help you collaborate with them whenever you want to. Using a calendar, in general, helps you keep track of things so you don’t miss out on important deadlines. It makes your lifestyle more organized and productive.
This comes from someone obsessed with making lists, of everything. As much as you can, make a list of things. Whether they are things you need to do, things you need to buy, or things you need for a particular day. Lists make it less probable for you to miss things, you can use any digital apps or just pen and paper, whatever suits your needs.
Time tracking app/software
If you want to be serious about your time management, you should invest in a time tracking app or software. It will help you analyze where you spend your time most on and how much time each task takes for you to complete it. After analyzing your time spent, you can effectively manage it by making a schedule or setting a time limit to certain tasks that take a lot of your time unnecessarily.
Use 4D system
Honestly, this system is new to me too, I just read about it on the internet. The Ds stand for Delete, Delegate, Defer, and Do. So it says that Delete every task or movement that is unnecessary or a waste of time, Delegate tasks if you think someone can do it in less time with same or more efficiency. Defer the tasks to a later date if they aren’t urgent, sometimes those tasks become irrelevant if deferred. Do the tasks that are needed to be done, one thing at a time.
Get it done in half the time you think you need.
Make a goal of getting the task done in half the time you think you need to do it. Possibilities are you will actually be able to complete it in half time, if not, less than the actual time. This helps you to motor and do things faster than your actual speed. Make sure you don’t compromise the quality of work.
Make time for interruptions/buffer time
No person can work 24/7. We all need some time to relax and reset. So make sure you allocate some time in your day for any kind of unforeseen circumstances or tasks. Some things are out of our control.
Calculate some buffer time in your routine because sometimes things take more time than we expect them to take. This will help you avoid any disruption in your whole schedule due to one task.
Although procrastination is labeled as a negative trait, it can be helpful too if practiced mindfully. Procrastination is putting off tasks for a later time or delay/ defer it until it becomes really urgent. Creative Procrastination can be prioritizing the tasks according to their importance and doing them first so you can fully concentrate on one thing. As mentioned in my previous blog post about Time Management, never multi-task, always focus on one task at hand. So if creatively procrastinate, we can make time for what’s more important and urgent.
Let me know in the comments section which tip did you like the most. How did you manage your time effectively?